PROCESS AUTOMATION
15+
Years of
EXPERIENCE
15M
MESSAGES EVERY DAY
WITHIN T&T
10B
uIDs PROCESSED
EVERY YEAR
Building Trust and Transparency in Ukraine’s Supply Chain
Ukraine has implemented a national electronic excise system (eExcise) as part of its Track & Trace (T&T) framework for tobacco products. The system is developed and digitally administered by the Ministry of Digital Transformation of Ukraine in cooperation with the Ministry of Finance and the State Tax Service of Ukraine. Designed in line with Ukraine’s EU integration objectives and international commitments under the WHO Framework Convention on Tobacco Control (FCTC), the eExcise platform establishes a centralized digital infrastructure for monitoring the movement of tobacco products across the entire supply chain. Ukraine’s Track & Trace system is intended to combat illicit trade and counterfeit tobacco products, strengthen excise tax control, and ensure full transparency and accountability — from manufacturing and importation to wholesale distribution, logistics operations, and retail sales.
Electronic Excise Amendments
New Tobacco Track & Trace Rules in Ukraine
Under Law No. 3173-IX, Ukraine introduced the eExcise system for tobacco, alcohol, and e-liquids. Managed by the Ministry of Digital Transformation, Finance, and the Tax Service, the reform mandates unit-pack traceability via ISO/IEC 16022 DataMatrix codes. All supply chain participants, from producers to retailers, must implement end-to-end tracking systems. By reporting aggregate and unit-level data directly to eExcise, the system ensures fiscal control and eliminates illicit trade.
Compliance Timeline & Implementation Phases
Ukraine is implementing a phased transition to the eExcise system. The testing phase runs until Oct 11, 2026, followed by mandatory registration of operators through Oct 31. The full operational launch begins Nov 1, 2026, making digital marking and reporting mandatory for tobacco products. Businesses have until May 1, 2027 to return unused paper stamps. While Resolution No. 1756 permits paper stamps during the transition, their use will be fully discontinued after the deadline.
Risks and Penalties for Non-Compliance
Non-compliance with Ukraine’s excise laws results in severe financial sanctions:
•Legal Entities: From UAH 17,000 up to UAH 500,000+, including potential confiscation of goods and equipment.
•Company Officials: Fines from UAH 8,500 to UAH 34,000 for procedural violations.
•Entrepreneurs / Individual Operators: Fines ranging from UAH 17,000 to UAH 102,000 based on severity. Additional risks include license revocation, seizure of goods, and criminal liability for illicit trade or reporting failures.
Sanctions depend on the violation type (e.g., non-compliant codes), with increased fines for repeat offenses to ensure strict digital reporting accuracy.
Explore Key Components of Ukraine’s eExcise T&T System
Collect Track & Trace data across the supply chain and securely transmit it to the national eExcise platform in full compliance with Ukrainian legislation and technical regulations.
Challenges Faced by Stakeholders
Manufacturers,importers, distributors, logistics operators, and retailer face several critical challenges in aligning with Ukraine's eExcise and Track & Trace requirements. Each stage of implementation requires precise technical and operational coordination to ensure complaince and maintain business continuity
System Integration
Aligning production lines, serialization systems, warehouse management systems (WMS), and ERP platforms with the national eExcise API infrastructure.
Event Accuracy & Timing
Ensuring correct timestamp generation, proper registration of aggregation and disaggregation events, accurate shipment declarations, and correct sequencing of dispatch and receipt confirmations.
Transition Period Management
Handling the coexistence of paper excise stamps and electronic DataMatrix codes during the phased rollout, including correct operator registration and system configuration before full mandatory enforcement.
Operational Efficiency
Maintaining regulatory compliance while minimizing disruption to manufacturing throughput, aggregation processes, logistics workflows, and retail operations.
Data & Error Management
Managing API rate limits, processing standardized response codes, handling validation errors, and implementing retry mechanisms that prevent duplicate submissions or inconsistent reporting.
Cybersecurity & Infrastructure Resilience
Ensuring secure data transmission, protection against cyber threats, and operational continuity in conditions of increased infrastructure risks and potential connectivity disruptions.
Compliance And Operational Efficiency
With Ukraine’s eExcise system entering full implementation, every movement of tobacco products — from warehouse receipt to outbound dispatch — must be properly scanned, recorded, and reported to the national platform. Our Track & Trace solution is tailored for distributors, importers, wholesalers, and logistics operators operating under Ukrainian regulations.
Rather than adapting manufacturing-focused tools, we concentrate on what matters most to supply chain operators: seamless compliance embedded into daily warehouse and transport workflows.
Quickly scan and register incoming shipments into your warehouse, with automatic timestamping, DataMatrix validation, and secure reporting to the eExcise system.
Create, split, or reorganize pallets, cartons, and master cases while maintaining full aggregation logic. Parent-child relationships are automatically updated and reported in compliance with Ukrainian requirements.
Whether delivering to retail chains, transferring goods between warehouses, or processing returns, each dispatch event is securely transmitted to eExcise, including shipment identifiers and transport references.
Integrated with your existing WMS, ERP, and scanning infrastructure, ensuring real-time inventory accuracy while reducing manual operations and duplicate data entry.
Our API-first architecture connects smoothly with enterprise systems and mobile devices, minimizing implementation time and operational disruption.
